In order to promote activities defined in the DHNB Constitution, working groups may be established under the association, under the auspices of the Board, to focus on a specific area of interest relevant to the DHNB. Guidelines for setting up working groups are specified in the Bylaws that were presented at the General Meeting on 7th March 2019.
The following informal groups have been approved by the Board as DHNB Working Groups:
- Digital Humanities in Higher Education (DHHE)
- Digital Humanities in Libraries, Archives and Museums Working Group (DHLAM)
Bylaws for Working Groups in DHNB
(1) The Board of DHNB provides the following bylaws for the constitution of Working Groups in DHNB (WGs), including their tasks and resolutions, their internal communication and conduct of meetings.
(1) WGs are a members’ initiative. They can be created by any number of members around any topic within the scope of DHNB.
(2) WGs can be established upon application to the Board of DHNB. For this purpose, a short description (ca. 300 words) of the WG’s scope and purpose and how these relate to the general scope and purpose of DHNB, has to be submitted to the Board of DHNB for approval. The applications will be accepted on a rolling basis.
(3) The WG designates a chair who reports for the Board of DHNB, calls meetings for the WG and manages the WG. The WG may designate one co-chair.
(4) The Board of DHNB announces the establishment of WGs through the DHNB website (www.dig-hum-nord.eu), via email to all members, and as part of the annual report at the GM.
(5) The Board of DHNB can be notified of a deputy for the chair or co-chair of the WG at anytime and at short notice.
(1) Anyone who is a DHNB member in good standing can apply to join WGs. Applications are sent to the WG’s chair (and co-chair) who informs the DHNB Board about new memberships.
(2) The chair (and co-chair) of a WG must be a member in good standing of DHNB.
(1) The WG meets at least once a year, usually during the annual conference of DHNB.
(2) The WG’s chair (and co-chair) informs the members of the planned meeting at least 4 weeks prior to the meeting’s date.
(3) The WGs are encouraged to hold at least one online meeting per year.
(1) The WG’s chair (and co-chair) report on the progress of the WG at the annual GM of DHNB. The report should also be published on the DHNB website.
(2) Each WG has its own dedicated section on the DHNB website. The page should include the objective of the WG, the chair (and co-chairs) contacts and the names of members. The WG’s chair (and co-chair) is responsible for regularly updating the WG’s page.
(1) Travel expenses for members of WGs are generally not covered by DHNB.
(2) The WGs can apply for funding for their activities (workshops, publications) by sending a proposal of max. 500 words to the DHNB Board.
(3) The DHNB Board will suggest the amount of available funding for WGs in the draft financial plan proposed to the GM.
(1) A WG can be terminated at any time at the request of its chair (and co-chair). The WG’s chair (and co-chair) should inform the DHNB Board at least 4 weeks before the GM.
(2) If a WG does not have any activities within two years of its establishment or the chair (and co-chair) do not report at two consecutive GMs, the WG will be dissolved by the DHNB Board.
8 Changes to the Bylaws
(1) Changes to the Bylaws can be proposed to the DHNB Board by chairs (and co-chairs) of WGs. The DHNB Board will decide on proposals to changing the Bylaws at its monthly board meeting.
(2) The DHNB Board can make changes to the Bylaws. The Board will inform the members of DHNB about changes on the DHNB website (www.dig-hum-nord.eu), via email to its members and in the annual report to the GM.